Using Microsoft PowerPoint 2010

Get comfortable with PowerPoint 2010. Don’t just read about it: See it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection--no books to carry, updated content, and the benefit of video and audio learning. Way more than just a book, this is all the help you’ll ever need where you want, when you want!   Learn Fast, Learn Easy, Using Web, Video, and Audio   Show Me video walks through tasks you’ve just got to see--including bonus advanced techniques Tell Me More audio delivers practical insights straight from the experts   Patrice-Anne Rutledge provides practical, approachable coverage that guides you through mastering the core features and techniques needed to create compelling presentations. New features include   • Animation Painter–Apply the formatting of one animation to another animation. This button works in much the same way as the Format Painter button. • Presentation Sections–Divide your presentation into logical sections to simplify navigation and organization. • Video Editing–Use professional video editing and formatting tools directly in PowerPoint without the need for an external application. • Screenshot Captures–Incorporate screenshots directly from PowerPoint. • Backstage View–Perform common file-related tasks such as creating, opening, saving, sharing, and printing presentations in fewer steps. • Merge and Compare–Compare and reconcile multiple versions of the same presentation. • Co-Authoring–Collaborate with others on the same presentation in realtime. • Broadcast Slide Show–Broadcast your presentation to anyone on the web using either SharePoint Server 2010 or a free Windows Live account. • Create a Video–Share your presentation with others as a high-definition, web-based, or mobile device video. • Document Sharing–Share your document with colleagues real-time and communicate with them via instant messaging using Office Communicator 2007 R2. • PowerPoint Web App–View and edit PowerPoint presentations on the web using the external PowerPoint web application.   In addition to these new features, PowerPoint 2010 also offers many enhancements:   • An enhanced Ribbon that is available across all Office applications • More Office themes • More SmartArt graphics • Easier access to animation tools • Enhanced slide transitions, including 3-D effects • Numerous new image editing features • Powerful editing tools for mathematical equations • Improved notes printing • Improved slide show recording functions • Enhanced language and translation tools    

Table of Contents:
Introduction     xxi   PART I:  POWERPOINT 2010 BASICS Chapter 1  Introducing PowerPoint 2010     3 Understanding What PowerPoint Can Do     3 Exploring New PowerPoint 2010 Features     4 Using the Ribbon Tabs     5 Using Backstage View     8 Using Toolbars     9    Using the Quick Access Toolbar     9    Using Mini Toolbars     9 Using Task Panes     9 Understanding PowerPoint Views     10 Getting Help     15    Searching for Help     15 Chapter 2  Creating a Basic Presentation     18 Understanding PowerPoint Presentations     18    Understanding Themes     18    Understanding Templates     19    Understanding Slide Layouts     20 Creating a Presentation     21    Creating a Presentation from a Template     22    Creating a New Presentation with a Theme     23    Creating a New Presentation from an Existing Presentation     24    Creating a Presentation from Scratch     25 Adding Slides to Your Presentation     26 Adding Sections to Your Presentation     27    Collapsing and Expanding Sections     28    Removing Sections     29 Saving a Presentation     29    Saving as a PDF or XPS Document     31    Changing to Another File Type     34    Opening a Presentation     35    Exploring the Open Dialog Box     37    Renaming a Presentation     37    Closing a Presentation     38    Deleting a Presentation     38   PART II:  EDITING AND FORMATTING PRESENTATIONS Chapter 3  Customizing Themes and Backgrounds     40 Applying Themes     40    Applying a New Theme     40    Applying Multiple Themes to a Single Presentation     41 Customizing Themes     42    Customizing Theme Color Schemes     42    Customizing Theme Fonts     45    Customizing Theme Effects     48    Working with Custom Themes     48 Applying and Customizing Backgrounds     50    Applying a Background Style     50    Customizing a Background     51    Omitting Background Graphics     52    Resetting a Background     52 Chapter 4  Working with Text     53 Adding Text to a Text or Title Placeholder     53 Using Text Boxes     54    Inserting a Text Box     54    Moving and Resizing a Text Box     54    Formatting a Text Box     55 Formatting Text     56    Enhancing Presentation Text     57    Using the Formatting Tools on the Home Tab     58    Formatting Text with Options in the Font Dialog Box     59    Formatting Text with Options in the Paragraph Dialog Box     61    Formatting Text with the Mini Toolbar     62 Using Bullets     62    Changing the Bullet Style of Selected Text     63    Applying Picture Bullets     64    Applying Character Bullets     65 Using Numbered Lists     66    Changing the Numbering Style of Selected Text     66 Using WordArt     67    Inserting WordArt     68    Formatting WordArt     68 Proofing Your Text     69    Setting Spelling Check Options     70    Checking Your Spelling     71 Looking Up a Synonym in the Thesaurus     72    Looking Up a Synonym     72 Chapter 5  Formatting and Organizing Objects, Slides, and Presentations     73 Formatting Objects     73    Manipulating Objects     73    Arranging Objects     76    Using the Format Dialog Box     81    Using AutoFit     84 Organizing Slides     85    Using the Slide Sorter View     85    Copying and Moving Slides from One Presentation to Another     86    Deleting Slides     88 Chapter 6  Working with Tables     89 Understanding Tables     89 Inserting a Table     90    Inserting a New Slide with a Table     90 Drawing Custom Tables     91    Drawing a Table     92 Inserting Excel Spreadsheets     93 Formatting a Table     94    Setting Table Style Options     .95    Applying a Table Style     96    Creating a Border     97    Setting Table Fill Color     98    Applying Table Effects     99    Working with Columns and Rows     99    Merging and Splitting Cells     100    Specifying Other Layout Options     100    Adding Bulleted and Numbered Lists Within Tables     101 Deleting Tables and Table Contents     102 Chapter 7  Outlining Presentations     103 Creating an Effective Presentation Outline     103 Using the Outline Tab     104 Modifying Your Outline     105    Promoting and Demoting Outline Points     106    Moving Outline Points Up and Down     107    Collapsing and Expanding Outline Points     108    Showing Slide Formatting     108 Inserting an Outline from Another Application     109 Chapter 8  Reviewing Presentations     112 Understanding PowerPoint Reviewing Tools     112    Working with Comments     113    Adding Comments to Slides     113    Editing Comments     115    Reviewing Comments     115    Deleting Comments     115    Hiding Comments     116 Comparing Presentations     116    Comparing Two Presentations     116    Working with the Reviewing Pane     117    Viewing Revisions     118    Accepting Changes     119    Rejecting Changes     120    Ending the Review     120   PART III:  WORKING WITH IMAGES, ILLUSTRATIONS, AND MEDIA Chapter 9  Working with Images     122 Understanding PowerPoint Images     122 Inserting Pictures     123 Inserting Clip Art     124 Inserting Screenshots     126 Working with Photo Albums     127    Creating a Presentation from a Photo Album     127 Modifying Images     129    Adjusting Images     129    Applying Artistic Effects     131    Working with Picture Styles     133    Arranging Images     135    Cropping Images     136    Modifying an Image’s Height and Width     136 Chapter 10  Working with Shapes     137 Inserting Shapes     137    Inserting a Shape     137    Inserting Lines and Arrows     139    Inserting Rectangles and Ovals     140 Modifying and Enhancing Shapes     141    Working with Shape Quick Styles     142    Specifying Shape Fill Color     143    Specifying Shape Outlines     146    Applying Shape Effects     148    Editing Shapes     149 Chapter 11  Working with SmartArt     151 Understanding SmartArt Graphics     151 Inserting Smart Art Graphics     153 Modifying and Formatting SmartArt Graphics     155   Using SmartArt Design Tools     156   Formatting SmartArt Graphics     160 Chapter 12  Working with Charts     163 Understanding Charts     163   Understanding Chart Terminology     164    Understanding Chart Types     165 Inserting Charts     166 Inserting a Chart from Excel     169 Modifying and Formatting Charts     170    Modifying Chart Design     170    Modifying Your Chart’s Layout     172    Formatting Charts     175 Chapter 13  Working with Audio and Video     177 Working with Audio and Video     177 Inserting Audio Clips     178 Inserting Audio Clips from Your Computer     178 Recording Audio Clips     180    Deleting Audio Clips     181 Inserting Video Clips     181    Inserting a Video Clip from Your Computer     181 Inserting Audio and Video Clips from the Clip Art Task Pane     184 Formatting Audio and Video Clips     185    Adjusting Audio and Video Clips     186    Specifying a Video Poster Frame     186    Working with Audio and Video Styles     187    Arranging Audio and Video Clips     187    Resizing Audio and Video Clips     188 Specifying Audio and Video Playback Options     188    Playing a Clip     189    Adding a Bookmark     189    Editing Audio and Video Clips     189    Specifying Audio and Video Options     191 Compressing Media Files for Improved Performance     192    Compressing Media Files     192 Creating Videos from PowerPoint Presentations     193    Creating a Video from a PowerPoint Presentation     194 Chapter 14  Working with Animation and Transitions     196 Understanding Animation and Transitions     196 Setting Slide Transitions     197    Setting Up Presentation Slide Transitions     197 Applying Animation to Objects     199    Animating Objects     199 Customizing Animations on the Animation Pane     201    Setting Additional Effects     202    Setting Timings     204    Animating Charts     205    Animating Text     206    Animating SmartArt Graphics     207    Animating Audio and Video Files     207    Viewing the Advanced Timeline     208 Managing Animations     208    Reordering Animations     208    Modifying Animations     208    Removing Animations     209    Reusing Animations with the Animation Painter     209   PART IV:  MAKING PRESENTATIONS Chapter 15  Presenting a Slide Show     211 Understanding Slide Shows     211 Setting Up a Show     212 Rehearsing Timings     214    Using Timings     215    Deleting Timings     216 Recording Voice Narrations     216    Recording a Voice Narration     217    Rerecording Narrations     218    Playing Narrations     218    Deleting Narrations     218 Creating Custom Shows     218 Viewing Your Show     220    Navigating a Show Full Screen     221    Setting Pointer Options     225    Using the Onscreen Pen to Mark Your Presentation     225 Packaging a Presentation onto a CD     227 Broadcasting a Slide Show     230 Chapter 16  Creating and Printing Presentation Materials     233 Understanding PowerPoint Printing Options     233 Printing PowerPoint Presentations     235    Preparing to Print     235    Customizing Headers and Footers     239    Previewing a PowerPoint Presentation     240    Printing Your Presentation     240 Creating Handouts in Microsoft Word     242 Chapter 17  Sharing and Collaborating on Presentations     244 Exploring Ways to Share and Collaborate in PowerPoint     244 Protecting Your Presentation     245 Preparing Your Presentation for Sharing     247    Inspecting Your Presentation     247    Checking Your Presentation for Accessibility     249    Running the Compatibility Checker     250 Sharing Your Presentation with Others     251    Sending via E-Mail     252    Saving Presentations to the Web     253    Saving Presentations to SharePoint     255    Publishing Slides to a Slide Library     257 Other Ways to Collaborate in Microsoft PowerPoint 2010     258    Co-Authoring in Microsoft PowerPoint     259    Collaborating with Microsoft Office Communications Server 2007 R2     259    Collaborating with Microsoft Office Live Workspace     259 PART V:  MAXIMIZING THE POWER OF POWERPOINT Chapter 18  Working with Hyperlinks and Action Buttons     262 Working with Hyperlinks     262    Inserting Hyperlinks     262    Customizing Hyperlink ScreenTips     269    Modifying Hyperlinks     270    Removing Hyperlinks     271 Using Action Settings     271    Adding an Action Setting     272 Using Action Buttons     273 Testing Hyperlinks and Action Settings     274 Chapter 19  Customizing PowerPoint     275 Working with the Quick Access Toolbar     275    Moving the Quick Access Toolbar     275    Adding and Removing Quick Access Toolbar Commands     276 Setting PowerPoint Options     277    Personalizing PowerPoint     277    Setting Proofing Options     278    Setting Save Options     283    Setting Language Options     285    Setting Advanced Options     285    Customizing the Ribbon     286    Customizing the Quick Access Toolbar     289    Setting Add-In Options     291    Setting Trust Center Options     291 Setting Presentation Properties     291 Working with Slide Masters     292    Modifying the Slide Master     293    Adding a Slide Master     294    Creating a Custom Layout     295    Renaming a Slide Master or Layout     297    Duplicating a Slide Master or Layout     298    Deleting a Slide Master or Layout     298    Preserving a Slide Master     299    Applying a Theme to a Slide Master     299    Modifying the Handout and Notes Masters     300 Chapter 20  Accessing PowerPoint on the Web and Mobile Devices     303 Using the Microsoft PowerPoint Web App     303    Setting Up SkyDrive     303    Adding Files to SkyDrive     305    Creating New Presentations in SkyDrive     306    Setting SkyDrive Permissions     307    Viewing Presentations in the PowerPoint Web App     311    Accessing PowerPoint from Mobile Devices     312 Chapter 21  Extending PowerPoint with Third-Party Tools     313 Extending PowerPoint with Third-Party Software     313    Camtasia Studio     313    Articulate Rapid E-Learning Studio     314    Adobe Presenter     315 Getting Creative with Third-Party Templates, Backgrounds, and Clip Art     315 Enhancing Your PowerPoint Experience with External Hardware     316    Impatica ShowMate     316    Papershow     316    TurningPoint     316    Laser Mouse     317 Integrating PowerPoint with Twitter     317    Poll Everywhere     317    SAP PowerPoint Twitter Tools     317   Index     319