Outlook 2013 Absolute Beginner's Guide

Make the most of Outlook 2013–without becoming a technical expert! This book is the fastest way to learn Outlook and use it to efficiently manage all your contacts and communications! Even if you’ve never used Outlook before, you’ll learn how to do what you want, one incredibly clear and easy step at a time. Outlook has never, ever been this simple!   Who knew how simple Outlook 2013 could be?   This is the easiest, most practical beginner’s guide to using Microsoft’s incredibly powerful new Outlook 2013 program…simple, reliable instructions for doing everything you really want to do! Here’s a small sample of what you’ll learn:   •   Regain control and automatically get rid of junk email •   Make email more efficient •   Create appointments, events, meeting invitations, and reminders •   Publish and share your calendar •   Manage contacts, Facebook friends, and LinkedIn connections with People Hub •   Use Tasks and To-Do Lists more effectively •   Sync Outlook data across multiple devices, including smartphones and tablets •   Make the most of Outlook together with Exchange and SharePoint •   Use Peeks to instantly find what you need without changing views •   Track your life with Color Categories, Folders, and Outlook 2013’s improved Search •   Run mail or email merges from within Outlook •   Efficiently manage and protect your Outlook data files •   And much more… Diane Poremsky has been recognized as a Microsoft Most Valuable Professional since 1999 for her knowledge and support of Microsoft Outlook. She founded Outlook Tips (outlook-tips.net) and operates The Outlook and Exchange Solutions Center (slipstick.com). Her weekly newsletter, Exchange Outlook Messaging, has 7,000+ subscribers, and her Outlook Daily Tips email reaches 5,000+ subscribers. Her books include Sams Teach Yourself Outlook 2003 in 24 Hours.   Sherry Kinkoph Gunter has authored more than 50 computer books on a wide variety of topics, including Word 2013 Absolute Beginner’s Guide and several other books on Microsoft Office.    

Table of Contents:
INTRODUCTION    1 What’s in This Book?    2 1  Introduction to Outlook    3 Welcome to Your New Outlook    4 Outlook Then and Now    5 What’s New?    7 Things to Know Before You Get Started    8 Starting and Exiting Outlook    10 Familiarizing Yourself with the Program Window    13 Finding Help with Outlook Issues and Topics    16 2  Basic Outlook Operations    21 Working with the Ribbon    22 How to Use Ribbon Elements    23 Hiding and Displaying the Ribbon    26 Working with the Quick Access Toolbar    27 Using Context Menus and Toolbars    28 Dealing with Dialog Boxes    30 Working with the Navigation Bar    31 Working with Panes    34 Working with the Folder Pane    34 Working with the Reading Pane    37 Working with the To-Do Bar and Peeks    38 3  Setting Up Accounts and Personalizing Outlook    43 Understanding Email Services and Internet Access    44 Using Backstage View    47 Adding Email Accounts to Outlook    49 Automatically Configure an Account    50 Manually Configure an Account    51 Editing Your Email Accounts    54 Personalizing Your User Account    55 Changing the Background and Theme    55 Adding and Switching User Accounts    58 Changing Your Account Photo    59 4  Basic Email Tasks    65 Composing and Sending Messages    66 Reading and Replying to Messages    70 Checking for New Messages    74 Replying to a Message    76 Forwarding a Message    77 Deleting a Message    78 Saving Messages    79 Saving a Draft Message    79 Saving a Message File    80 Working with File Attachments    82 Attach a File    83 Open an Attachment    85 Using Simple Message Tools    86 Marking Messages as Read or Unread    87 Flagging Messages    88 Categorizing Messages    88 5  Managing Email    93 Organizing Messages with Folders    94 Making a New Email Folder    94 Moving a Message to Your New Folder    97 Working with Folder Contents    97 Routing Messages with Quick Steps    99 Managing Incoming Messages with Rules    102 Controlling Junk Email    105 Archiving Messages    108 Manually Archive Messages    108 Setting Up Automatic Archiving    110 Searching for Messages    111 Conducting a Quick Search    111 Making Search Folders    113 6  Advanced Email Features    117 Formatting Your Messages    118 Setting Priority and Sensitivity Options    121 Using Quick Parts    122 Adding Signatures    124 Controlling Replies, Forwarding, and Receipts    127 Inserting Other Items into Messages    129 Inserting a Picture    130 Inserting Online Pictures    132 Inserting Shapes    133 The Wonderful World of RSS Feeds    135 7  Using the Calendar    139 Displaying Your Calendar    140 Navigating Your Calendar    142 Navigating to a Date    146 Changing the Weather Display    147 Recording Events and Appointments    149 Recording Events    149 Recording Appointments    154 Setting Reminders    157 Setting Up Meetings    158 Sending Out an Invite    159 Tracking Invites    160 Sharing Your Calendar    162 8  Contacts    167 People Hub    168 Editing Contact Cards in the People Hub    169 Linking Contacts    170 Creating Contacts    170 Creating a Contact    172 Create New Contacts from the Same Company    174 Customizing Contacts and Business Cards    174 Using Contact Groups    177 Auto-Complete List    180 Using the Contact Data    182 Using the Address Book    183 Changing Contact Options    184 Searching for Contacts    186 Using the People Pane    187 Using Views    187 The People Peek    189 9  Using Tasks and To-Do’s    193 Creating Tasks    194 How to Create a Task    194 More Ways to Create Tasks    196 Completing Tasks    197 Entering Task Details    199 Recurring Tasks    199 Using Task Requests    201 Viewing Tasks    203 Configuring Task Options    206 Creating To-Dos    208 Sending tasks to and linking with OneNote    210 10  Social Connector    215 Meet the Social Connector    216 Configuring the Social Connector    216 Setting Up Social Networking Accounts    217 Turning Off Contact Photos    220 Showing or Hiding the Social Connector Pane    220 Social Connector Security    221 Facebook    221 Who Sees Your Photo and Your People Pane Content?    223 11  Notes and Journal    225 Using Outlook’s “Sticky Notes”    226 Creating Notes    226 Assigning Categories to Notes    228 Saving Notes    228 Emailing Notes    230 Organizing Your Notes    230 Keyboard Shortcuts    231 Outlook’s Hidden Journal    232 Creating Journal Entries    232 Journal Views    236 12  Sync and Share Outlook Data    239 Sharing Calendar and Contacts    240 Syncing with Smartphones and Tablets    240 Sharing with a Second Computer    241 Using Outlook.com to Share Calendar and Contacts    243 Using Contacts in Other Programs    248 Using Contacts in Word    248 13  Using Exchange Server and SharePoint    249 Sharing Folders with Other Users    250 Sharing Mailbox Folders    252 Using Delegates    256 Using Public Folders and Shared Mailboxes    258 Connecting SharePoint and Outlook    259 14  Using Color Categories    263 Assigning Color Categories to Outlook Items    264 Using the Quick Click Category    266 Creating Color Categories    268 Upgrading to Color Categories    270 How to Upgrade to Color Categories    270 Using Color Categories to Create Contact Groups    272 Sharing Color Categories    273 Discovering tips for using categories    273 15  Using Folders    275 Creating New Folders    276 Managing Folders    277 Managing Data Using Folders    280 Conversation View    281 Adding More Data Files    282 16  Using Search    285 Instant Search    286 Instant Search Queries    287 Partial Word Searches    288 Finding Mail Sent to or from Specific People    289 Find Related    289 People Pane    290 Search Folders    290 Advanced Find    292 Search Troubleshooting    295 17  Working with Views    297 Changing Views    298 Email Views    299 Calendar Views    300 People Views    301 Task Views    302 Notes Views    303 Journal Views    303 Applying Views to Folders    304 Creating Custom Views    305 Resetting Views    306 Copying Views    307 Using Conditional Formatting    307 18  Printing    311 Printing Basics    312 Printing Email    313 Print Styles    314 Configuring Printing Options    317 Removing Your Name from the Printout    320 Printing Calendars    321 Printing Contacts    323 Phone Directory    325 19  Data File Management    327 Understanding Outlook Data File Types    327 Moving Data Files    328 Importing and Exporting Data Files    329 Backing Up Your Data    332 Archiving Email    333 Mailbox Cleanup    336 Storing Data Files in the Cloud    337 Repairing the .pst Using Scanpst    338 20  Using Mail Merge    343 Using Contacts for Mail Merge    344 How Mail Merge Works    344 Using Mail Merge    344 Starting the Merge from Outlook    345 Mail Merge Using Categories    348 Starting the Merge in Word    349 Create Envelopes and Labels    349 Index    353