100 Things You Should Know About SAP ERP HCM

About the Book

Tip 27 You can insert custom messages in employee pay stubs! If you re running the in-house payroll functionality in SAP ERP HCM, you can send custom messages to specific employees via their payroll stubs. Whether you want to explain a payment or deduction, note changes in payroll contact information, or acknowledge service anniversaries, it only takes a few clicks to add a personal note. Find out more on page 76! The books in our ""100 Things"" series each provide 100 practical, little-known tips, tricks, and workarounds to help you get the most out of your SAP system. Whether you re a user, super-user, or consultant, you ll find useful information to help you: Save Time and Money With the time-saving shortcuts and workarounds provided, users of all levels will get the most out of their daily interaction with the system. Increase Efficiency Use these insightful tips to configure screens to your personal needs, to significantly reduce the number of IT trouble tickets, and to work more efficiently. The books hands-on approach and easy-to-follow layout will help you to pick up new skills in no time. Work Smarter Your SAP user experience will be friendlier and easier, and you may even find yourself saying, I had no idea you could do this that way! or I wish I had known how to do this a long time ago!

Table of Contents:

• Acknowledgments 13
• Introduction 14
• PART 1 Personnel Administration 17
• 1 Deleting a Personnel Number in SAP ERP HCM 18
• 2 Fast Entry to Maintain Master Data 20
• 3 Changing the Entry or Leaving Date 22
• 4 Tracking Logged Changes in Infotype PA 24
• 5 Finding the Personnel Number Using Quick Search Tips 26
• 6 Creating a Personnel Administration Custom Infotype 28
• 7 Fast Entry of Personnel Actions 30
• PART 2 Organizational Management 33
• 8 Simplifying Organizational Management Maintenance 34
• 9 Generating a List of Features Easily 36
• 10 Tracking Logged Changes to Organizational Management Data 38
• 11 Vacancy Tracking in Organizational Management 40
• 12 Maintaining Vacancy of Positions 42
• 13 Adding a Customer-Specific Field to a Personnel Development Infotype 44
• 14 Searching People and Organizational Management Objects Easily 46
• PART 3 Benefits 49
• 15 Changing Employee Benefits Using Adjustment Reasons 50
• 16 Hide-Optional Fields on Benefits Infotypes 52
• 17 Using the Benefits Toolset Plan Cost Summary Report 54
• 18 Creating a New Benefit Plan Faster by Copying an Existing Plan 56
• 19 Overriding the Benefit Salary on Life Insurance 58
• 20 Controlling Open Enrollment with an Adjustment Reason 60
• 21 Managing Year-End Adjustment Payroll Runs for Terminated Employees 62
• PART 4 Payroll 65
• 22 Deleting Old Payroll Processes 66
• 23 Changing the Earliest Retro-Accounting Date/Master Data Change on Payroll Status 68
• 24 Reversing Your Posting Run Documents 70
• 25 Auditing Payroll and Time Schema with Subschemas and PCRs 72
• 26 Displaying Deleted Payroll Results 74
• 27 Inserting Custom Messages in Employee Pay Stubs 76
• 28 Performing Special and Year-End Adjustments for Payroll 80
• 29 Updating Payroll Schemas and PCRs with Line Editor Commands 82
• 30 Creating Files for Third Party Providers 84
• 31 Deleting Current Payroll Results for an Employee 88
• PART 5 Time Management 91
• 32 Using Report RPUSWH00 for Infotype 0007 Mass Update 92
• 33 Troubleshooting Payroll and Time-Related Issues and Displaying Time Evaluation Results 96
• 34 Generating Automatic Absence Quotas 100
• 35 Checking Attendance and Absence Types 102
• 36 Displaying the Personnel Work Schedule for Multiple Employees for a Given Period 106
• 37 Displaying and Changing Your Holiday Calendar 110
• 38 Simplifying Your SAP Time Evaluation Schema 114
• 39 Reviewing the Error Log Generated During Time Evaluation 116
• 40 Correcting Absence Quotas Generated in Time Evaluation 118
• PART 6 E-Recruiting 121
• 41 Using the Recruiter s Work Center Dashboard to Manage Your Requisitions and Applications 122
• 42 Conducting Efficient Background Checks 124
• 43 Managing Your Recruiting Administration Activities with the Recruiting Administrator Role 126
• 44 Managing Performance Management Functions and Reporting via One Transaction 130
• PART 7 Performance Management 133
• 45 Evaluating Appraisal Results, Creating Ranking Lists, and Comparing Appraisal Documents 134
• 46 Changing Your Appraisal Document 138
• 47 Changing the Customizing Settings for Your Appraisals 142
• 48 Controlling Access to Training Courses in the SAP Learning Solution 144
• 49 Managing Your Backend Objective Setting and Appraisal Process 146
• PART 8 Compensation Management 149
• 50 Designing a Salary Increase Program on a Single Worksheet 150
• 51 Adding or Changing the Layout of Compensation Planning Worksheets 154
• 52 Tracking and Monitoring Compensation Planning Changes 156
• 53 Notifying the Planning Manager to Start Compensation Planning 158
• 54 Managing and Monitoring your Compensation Budget Reconciliation through the Planning Cycle 160
• 55 Deleting Sensitive Compensation Planning History Data from the Test Environment 162
• 56 Controlling Exceptions on Eligibility for Compensation Plans 164
• 57 Mass Updating Basic Pay Based on Changes during Compensation Planning and Review for Changes 166
• 58 Managing Compensation Administration Activities via Compensation Specialist Roles in the Portal 168
• 59 Customizing the MSS ECM Screen Layout to Hide Unnecessary Columns 172
• 60 Adjusting Your Compensation Process Records 174
• 61 Renaming Column Headers in the MSS ECM Compensation Planning Worksheet 176
• PART 9 Career Succession Planning 179
• 62 Comparing Talent Profiles Using the Compare Functionality 180
• 63 Using Succession Planning to Organize Your Processes 182
• 64 Designing Your Job Architecture for Efficient Succession Planning 184
• PART 10 Employee Self-Service and Manager Self-Service 187
• 65 Displaying Table Contents for Master Data Fields 188
• 66 Control Settings for Subtype Display on ESS 190
• 67 Personalizing Your Workflow Task List Display Page 192
• 68 Control the Visibility of Personal Information Fields on Employee Self-Service (ESS) Screens 196
• 69 Multiple Ways You Can Search for Employees in Manager Self-Service (MSS) 198
• 70 Launching Manager s Desk Top Reports from the Launch Pad in MSS 202
• 71 Setting the Approval Working Time in MSS Using the Collective Approval Screen 204
• 72 Controlling Absence and Attendance Types Displayed in Multiple iViews in ESS 206
• 73 Using Guided Procedures to Streamline the User Experience for Benefits Enrollment and Life and Work Events in ESS 208
• 74 Controlling Personnel Information Infotypes for Employees 212
• 75 Customizing Your System Messages on Employee Self-Service 214
• PART 11 Adobe Forms and Processes 217
• 76 Managing the Hire-to-Terminate Employee Lifecycle Using SAP HCM Forms and Processes in MSS 218
• 77 HCM Forms and Process Architecture 222
• 78 Processing Multiple Employee s Records in Processes and Forms 226
• 79 Defining the Attachment Types Required for Your Form Scenario 228
• PART 12 HR Administrator Role 231
• 80 Running a Free Text Search 232
• 81 Editing Employee Data in MSS from the Work Center 234
• 82 Using the Digital Personnel File to Simplify and Optimize HR Administrator 236
• 83 Using the HR Administrator Role for All Administrative HR Tasks 238
• PART 13 HR Security Authorization Management 241
• 84 Controlling Employee Access to Self-Service Capabilities 242
• 85 Restricting Users from Viewing or Maintaining Their Own SAP ERP HCM Master Data 244
• 86 Accessing Users SU53 Transaction from Your Own Desktop 246
• 87 Checking the Integrity of Data Entered in SAP ERP HCM 248
• PART 14 Reporting 251
• 88 Comparing Two Security Roles to Maintain Your Authorizations and SOX Compliance 252
• 89 Improving the Performance of Your Reports and Queries Using Dynamic Selections 254
• 90 Executing Reports from the MSS Launch Pad 258
• 91 Executing HR Reports Using Structural Display 260
• 92 Using QuickViewer to Create Basic List Reports for Occasional HR and Payroll Users 262
• 93 Transporting Reports Developed in the SAP Query Standard Area from One System to Another 266
• PART 15 Miscellaneous 271
• 94 Translating Your Organizational Structure into Multiple Languages 272
• 95 Creating Standard and Structural Authorization Profiles and Roles 274
• 96 Displaying Long Text on Infotypes 276
• 97 Transporting Your Organizational Structure Manually 278
• 98 Using Transaction Codes to Access HR IMG Nodes 280
• 99 Creating Custom Transaction Codes for Your Day-to-Day HR Activities 282
• 100 Creating a Mini Information Board on the SAP GUI Log-On Screen 284
• Additional Resources 286
• The Authors 292
• Index 293

About the Author :
Ajay Jain Bhutoria has been implementing SAPHR -ESS, MSS, ECM, PA, OM, Benefits, Time, Payroll, and Workflow, etc. at various large, medium clients (Walt Disney, State of PA, PG&E, Cadence Design Systems, Novellus) for the past 11 years. He has a lot of experience working with users in the HR area and has a strong understanding of what users at different levels need, such as HR analysts, directors, managers, VP's, and IT folks. He has technical, functional, and business process knowledge, and has been the HR-IT Client Liaison Director at Cadence Design Systems for 2 years. In this role, he spends his time with the HR Team from the VP to the business analysts, users, and super users understanding their pain points with SAP ERP HCM, and works to find the right solutions for them. Based on this experience, he knows the simple and easy to use ""Ah ha"" things in the HCM area that benefit these users, as well as the larger SAP HR community. Cameron has 20+ years of extensive experience in Human Resources. In his role at Cadence he directs HR's technical staff and systems supporting the primary HR functions and employee lifecycle. His current focus includes defining and implementing a new HR systems strategy emphasizing consolidation, simplification, and security through process re-engineering and the implementation of new/upgraded learning, document, and human capital management solutions.