Extensible Processing for Archives and Special Collections: Reducing Processing Backlogs

A 2010 OCLC report found that an internet-accessible finding aid existed for only 44 percent of archival collections. Undescribed collections are essentially hidden from users, and much of the blame can be assigned to the strain of processing backlogs. Extensible processing offers an alternative, allowing collection managers to first establish a baseline level of access to all holdings, then conduct additional processing based on user demand and ongoing assessment. Adhering to archival principles and standards, this flexible approach emphasizes decision-making and prioritization. Santamaria, a recipient of the Society of American Archivists' 2013 Coker Award for innovative developments in archival description, has overseen the processing of thousands of linear feet of organizational records and personal papers. Showing how technical services staff can reassert control of collections while improving user experience, this invaluable resource: Lays out the six key principles of extensible processing, from creating a baseline level of access to all collections material and crafting standardized, structured descriptions to managing archival materials in the aggregate Provides a start-to-finish workflow adaptable to any collection, with practical tips such as using collection assessment surveys to reduce backlog Advises how to limit physical handling and processing through a holistic approach Explains the use of Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD) Covers recent developments in the digitization of archives, including alternative strategies like low-resolution scanning and repurposing existing metadata Presents several case studies, ranging from a one person shop to large universities, that include examples of processes, systems, software, and metadata Archivists and special collections librarians will find in this book the tools, confidence, and freedom to improve user experience through extensible processing.

About the Author :
Daniel A. Santamaria is director of digital collections and archives at Tufts University, USA. He previously served as head of technical services at the Seeley G. Mudd Manuscript Library at Princeton University from 2005 to 2014. At Princeton he led projects related to digitization, description, and discovery that have received national recognition, including the Society of American Archivists’ 2013 Coker Award for innovative developments in archival description. He previously worked at the New York Public Library and both the Special Collections Library and the Bentley Historical Library at the University of Michigan. He holds an MSI from the University of Michigan’s School of Information and a BA in History from Wesleyan University. He is the author of Designing Descriptive and Access Systems, a module within the Society of American Archivists’ Trends in Archival Practice series. He also developed and teaches SAA’s “Implementing More Product, Less Process” workshop and teaches advanced archival description in the Rutgers University School of Communication and Information.