About the Book
To get a real productivity boost from Outlook, you need Microsoft Outlook 97 For Windows For Dummies Quick Reference. With this handy, concise guide, you won't waste time looking up how to use the many powerful features built into Microsoft's multifaceted scheduler, contact manager, and communications program. The perfect on-the-road companion to the in-depth Microsoft Outlook 97 For Windows For Dummies provides practical tips so that you can take advantage of the Outlook program's capabilities for workgroup collaboration, task and contact management, calendar maintenance, exchanging e-mail, instant note taking, and journaling.
Table of Contents:
Introduction: How to Use This Book. How This Book Is Organized.
What's in This Book.
Part I: All About Outlook.
Part II: E-Mail.
Part III: The Calendar.
Part IV: Tasks.
Part V: Contacts.
Pat VI: Notes & Journal.
Part VII: Files and Folders.
Conventions Used in This Book.
What the Pictures Mean.
Other Stuff.
PART I: ALL ABOUT OUTLOOK.
About the Screen.
The Outlook Bar.
The Folder Banner.
The Folder List.
The Information Viewer.
Menus.
On-screen forms.
Status Bar.
Toolbars.
Contact records created from e-mail messages.
E-mail messages created from appointments.
E-mail messages created from your Contact list.
Files sent by e-mail.
Journal entries created from a Contact record.
Text exchange with other Windows programs.
Undeleting deleted items.
Public Folders.
Some other features of Microsoft Exchange Server.
Introducing Office Assistant.
Making Outlook talk to Word.
Making Outlook work with PowerPoint.
Add an icon to the Outlook Bar.
AutoArchive.
Outlook data files.
Specialized Applications.
Downloading specialized applications.
Installing applications into Outlook.
Using the Diary.
Using Expense Reports.
Using the Recipes application.
Using the Vacation Request Form.
PART II: E-MAIL.
About the Inbox Screen.
Accessing your Inbox.
Opening the Message Form.
Attaching files to your messages.
Indicating message importance.
Formatting message text.
Marking messages Personal, Private, or Confidential.
Saving copies of your message.
Spell checking.
Using a template.
Sending a reply.
Deleting a message.
Flagging your e-mail messages as a reminder.
Forwarding a message.
Marking messages as Read or Unread.
Previewing unread messages.
Saving a message as a file.
Setting options for replies.
Tagging replies with your name.
Using the Rules Wizard.
Creating a folder.
Moving messages to another folder.
Using the Sent Items folder.
Accessing the Outbox.
Checking for new mail.
Creating Personal Distribution Lists.
Marking Remote Mail.
Reading attachments.
Sending messages.
Setting up online services.
Printing an individual message.
Printing a list of messages.
Choosing a view.
Installing and using the 3-pane viewer.
PART III: THE CALENDAR.
About Calendar.
Creating a recurring appointment.
Editing a recurring appointment.
About the Print dialog box.
About Print Styles.
Basic printing.
Creating a Billfold-calendar.
Planner-sized printing.
Wall calendar printing.
Changing an appointment using drag and drop.
Reopening the appointment to change it.
Shortening or lengthening an appointment.
Shortening appointments to less than 30 minutes.
Viewing Appointments.
Basic Calendar views.
Customizing the TaskPad.
Resizing parts of the Day/Week/Month view.
PART IV: TASKS.
Creating and Modifying Tasks.
Creating a task the quick, simple way.
Creating a task the slow, complete way.
Modifying a task the quick, simple way.
Modifying a task the slow, complete way.
Creating Recurring Tasks.
Creating Regenerating Tasks.
Linking a Task to a Document or Other Item.
Managing Tasks.
Copying a task.
Deleting a task.
Marking a task complete.
Marking several tasks complete.
Sending a task to someone else.
Setting the color of overdue or completed tasks.
Skipping a recurring task once.
Viewing and Printing Tasks.
Choosing a view.
Printing a single task.
Printing a view>
PART V: CONTACTS.
Adding Names, Numbers, and Other Stuff.
Adding a name the quick, simple way.
Adding a name the slow, complete way.
AutoDialing.
Changing contact information.
Finding a contact the quick, simple way.
Finding a contact using the Find Items tool.
About views.
Choosing a view.
Filtering views.
Putting new fields in a view.
Rearranging views.
Saving and deleting created views.
Sorting a view the quick, simple way.
Sorting a view the slow, complete way.
Using grouped views.
Using your own groups with the Group By box.
Printing Address Cards views.
Printing from Table views.
PART VI: NOTES AND JOURNAL.
Notes.
Creating notes.
Deleting a note.
Designating categories for your Notes.
Editing or reading a note.
Finding a note.
Forwarding a note.
Modifying the size of a note.
Modifying your note's color.
Printing a list of your notes.
Printing the contents of a single note.
Setting the default color and size of your notes.
Turning off the date and time display.
Viewing Notes.
Journal.
Activating the automatic recording feature.
Creating Journal entries manually with drag and drop.
Creating Journal entries with the New Journal item tool.
Creating a Journal entry for a non-Microsoft document.
Finding a Journal entry.
Printing your Journal.
Seeing Journal entries for a contact.
Viewing the Journal.
Viewing a specific date in your Journal.
PART VII: FILES AND FOLDERS.
Basics of Files and Folders.
About files, folders, and drives.
Looking at drives.
Looking at folder lists.
Looking at lists of your files.
Choosing files.
Copying and moving files.
Deleting files.
Renaming files.
Renaming folders.
About views.
Choosing a view.
Copying a list of filenames to use in another program.
Formatting columns.
Printing a list of files.
Rearranging columns.
Sorting files the quick, simple way.
Sorting files the slow, complete way.
Using grouped views.
Get the best fit.
Go up one level.
Navigate with browser buttons.
Glossary: Techie Talk.
Index.
Registration Card.
About the Author :
Bill Dyszel writes frequently for leading magazines, including PC Magazine, Success Magazine, Chief Executive Magazine, and Computer Shopper, while also working as a consultant to many of New York's leading firms in the securities, advertising, and publishing industries. His list of current and former clients includes Salomon Brothers, First Boston, Goldman Sachs, Ogilvy & Mather, KMPG Peat Marwick, and many others. An award-winning public speaker, he enjoys entertaining audiences with talks about the pleasures and pitfalls of using modern technology. He is also the author of PalmPilot For Dummies.
The world of high technology has led Mr. Dyszel to grapple with such subjects as Multimedia (or how to make your $2,000 computer do the work of a $20 radio), Personal Information Managers (how to make your $3,000 laptop computer do the work of a $3.00 date book), and graphics programs (how to make your $5,000 package of computers and peripheral devices do the work of a 50-cent box of crayons). All joking aside, he has found that after you figure out the process, most of this stuff can be useful, helpful, and yes, even cool.
Like many public figures with skeletons in their closets, this author has a secret past. Before entering the computer industry, Mr. Dyszel sang with the New York City Opera and worked regularly on the New York stage as a singer, actor, and writer in numerous plays, musicals, and operas. His opera spoof -- 99% ARTFREE!--won critical praise from The New York Times, New York Daily News, and the Associated Press when he performed the show Off-Broadway.
Bill Dyszel writes frequently for leading magazines, including PC Magazine, Success Magazine, Chief Executive Magazine, and Computer Shopper, while also working as a consultant to many of New York's leading firms in the securities, advertising, and publishing industries. His list of current and former clients includes Salomon Brothers, First Boston, Goldman Sachs, Ogilvy & Mather, KMPG Peat Marwick, and many others. An award-winning public speaker, he enjoys entertaining audiences with talks about the pleasures and pitfalls of using modern technology. He is also the author of PalmPilot For Dummies.
The world of high technology has led Mr. Dyszel to grapple with such subjects as Multimedia (or how to make your $2,000 computer do the work of a $20 radio), Personal Information Managers (how to make your $3,000 laptop computer do the work of a $3.00 date book), and graphics programs (how to make your $5,000 package of computers and peripheral devices do the work of a 50-cent box of crayons). All joking aside, he has found that after you figure out the process, most of this stuff can be useful, helpful, and yes, even cool.
Like many public figures with skeletons in their closets, this author has a secret past. Before entering the computer industry, Mr. Dyszel sang with the New York City Opera and worked regularly on the New York stage as a singer, actor, and writer in numerous plays, musicals, and operas. His opera spoof -- 99% ARTFREE!--won critical praise from The New York Times, New York Daily News, and the Associated Press when he performed the show Off-Broadway.
