Full-color, step-by-step tasks walk you through doing exactly what you want with Google Apps.
Learn how to:
- Use Google Apps to reduce technology expenses and grow your business
- Choose the best Google Apps version for your needs
- Quickly activate and customize your account
- Give your users customized email that uses your domain, not gmail.com
- Connect Gmail to your smartphone so your email and schedule always go with you
- Create, format, edit, print, and collaborate on documents with Docs
- Track and analyze your data with Sheets
- Create presentations with Slides and present anywhere via the Internet
- Cut travel costs: run video meetings online with Google Hangouts
- Improve project collaboration with a shared Sites workspace
- Efficiently manage and share your schedule with Calendar
- Store and share your files for secure anytime/anywhere access
- Sync your files between your PC or Mac and Google Drive in the cloud
- Use Vault to archive content and activity for compliance or other legal reasons
Step-by-step instructions with callouts to new Google Apps screenshots that show you exactly what to do.
Help when you run into Google Apps problemsor limitations.
Tips and Notes to help you get the most from Google Apps.
Table of Contents:
Prologue What is Google Apps? 3
Understanding Productivity Suites and Cloud Computing 4
What Do I Get with Google Apps? 5
Exploring the Benefits of Google Apps 7
1 Getting Started with Google Apps 11
All About Google Apps 12
Gmail 14
Calendar 15
Doc 16
Sheets 17
slides 19
Hangouts 18
Sites 19
Vault 19
More Apps 20
What Do I Need to Get Started with Google Apps 21
Do You Have a Domain Name? 22
What’s Your Email Address? 23
What’s Your Favorite Browser? 24
Signing Up for Google Apps 25
Sign Up for Google Apps for Business 25
Exploring the Admin Console 29
Add Users 32
Manage Users 33
Add Apps 34
Upload Your Company Logo 35
Change Your Personal Profile Picture 36
Signing In and Out 37
Sign In 37
Sign Out 38
2 Managing Email and Contacts with Gmail 41
Exploring Gmail 42
Sign In to Gmail 44
Sign Out from Gmail 44
Switch Between Gmail Features 45
Expand and Collapse the Inbox List 45
Working with Messages 46
Compose a Message 46
Reply to a Message 47
Forward a Message 48
Attach a File to a Message 49
Download a File Attachment 50
Insert a Picture 51
Managing Messages 52
Turn On Tabs 52
Create a New Label 53
Apply a Label 54
Move Messages 55
Delete a Message 55
Archive a Message 56
Mark Messages 57
Remove Spam 58
Managing Contacts 59
Add a Contact 59
Edit Contacts 60
Create a Group 61
Working with Tasks 62
Create a Task 62
Make a New List 63
Email a List 64
Customizing Gmail 64
Add a Signature 65
Set Up an Automatic Reply 66
Switching to Gmail from Other Services 67
Move Mail from Another Account 67
Import Contacts 69
3 Organizing Your Schedule with Calendar 71
Exploring Calendar 72
Change Your Calendar View 73
Navigate Between Days, Weeks, and Months 76
Work with the Calendar List 76
Add a New Calendar 78
Scheduling Events and Appointments 80
Schedule an All-Day Event 81
Add an Event 81
Add an Event with Details 82
Add an Event with Quick Add 83
Schedule Time Slot Appointments 85
Edit Calendar Items 86
Working Reminders 87
Set Up a Reminder 88
Creating Tasks 89
Add a Task 90
Turn Tasks On or Off 90
Manage Tasks 91
Sharing Calendars 92
Share Your Calendar 92
Import a Calendar 94
Export Calendars 95
Enabling Mobile Notifications 95
Register Your Mobile Phone 95
4 Storing and Sharing Files on Drive 99
Exploring Drive 100
Navigate Around Drive 101
Change the View 104
Uploading Files and Folders 105
Upload a File 105
Drag and Drop a File 106
Upload a Folder 106
Creating New Files 107
Create a New File 108
Managing Folders and Files 108
Create a New Folder 110
Move Files Between Folders 111
Preview a File 112
Open a File 113
Search Files 114
Sort Files 116
Download a File 116
Sharing Files and Folders 117
Share a File 120
Edit User Access 122
Change the Visibility Option 123
Syncing Files 124
Install Google Drive on Your Computer 125
View Google Drive Folder Preferences 127
5 Creating Documents with Docs 129
Opening Google Docs 130
Creating a Document 130
Create a Document from Google Drive 131
Create a Document from Google Docs 132
Create a Document from a Template 132
Formatting Documents 134
Select Text 136
Apply a New Font and Font Size 136
Apply a Style 138
Customize and Save a Style 138
Create Numbered and Bulleted Lists 139
Use the Paint Format Tool 141
Inserting Content in a Document 141
Insert an Image 143
Insert a Link 144
Insert a Drawing 145
Insert a Footnote 147
Insert a Special Character 147
Insert a Bookmark 148
Insert a Table of Contents 149
Inserting a Table 150
Insert a Table 150
Managing Your Documents 152
Open a Document 153
View Revisions History 154
Download a Document 154
Find Text in a Document 155
Replace Text in a Document 156
Viewing Documents 156
Collaborating on Documents 157
Add a Comment 158
Work with Comments 159
Using Google Docs Tools 159
Perform a Spell Check 160
Printing and Publishing Documents 161
Specify Page Setup Parameters 162
Print a Document 162
Publish a Document to the Web 163
Working with Add-ons 165
Install an Add-on 165
6 Tracking and Analyzing Data with Sheets 167
Getting Started with Google Sheets 168
Creating a Spreadsheet 169
Create a Spreadsheet from Google Drive 169
Create a Spreadsheet from a Template 170
Entering Spreadsheet Data 171
Enter Sequential Data 171
Formatting Spreadsheets 172
Format Spreadsheet Content 172
Wrap Text 174
Apply Conditional Formatting 174
Working with Sheets, Rows, and Columns 175
Insert a New Sheet 175
Work with Sheets 176
Work with Rows and Columns 177
Working with Formulas and Functions 179
Enter a Formula Manually 179
Copy a Formula 181
Use the SUM Function 182
Inserting Content in a Spreadsheet 183
Insert a Chart 183
Insert an Image 185
Insert a Link 186
Insert a Note 187
Managing Your Spreadsheets 187
Open a Spreadsheet 188
Download a Spreadsheet 189
Edit a Spreadsheet 190
Specify View Options 190
Delete a Spreadsheet 190
Working with Spreadsheet Data 191
Sort Data by Column 192
Perform an Advanced Sort 193
Apply a Filter 193
Collaborating on Spreadsheets 194
Add a Comment 194
Work with Comments 195
Printing and Publishing Spreadsheets 196
Print a Spreadsheet 196
Publish a Spreadsheet to the Web 197
7 Creating Presentations with Slides 201
Getting Started with Google Slides 202
Creating a Presentation 202
Create a Presentation from Google Drive 203
Create a Presentation from a Template 204
Working with Slides 205
Apply a Slide Layout 205
Apply a Slide Background 207
Apply a New Theme 208
Add a Slide to Your Presentation 208
Import Slides from Another Presentation 209
Organize Slides 210
Duplicate Slides 210
Delete Slides 210
Inserting Content in a Presentation 211
Insert a Text Box 212
Insert an Image 212
Insert a Link 213
Insert a Video 214
Insert a Line 215
Insert a Shape 215
Insert a Table 216
Formatting Presentations 217
Apply a New Font and Font Size 219
Create a Numbered List 220
Create a Bulleted List 220
Use the Paint Format Tool 222
Working with Transitions and Animations 222
Set Slide Transitions 223
Animate Slide Objects 224
Managing Your Presentations 224
Open a Presentation 225
Download a Presentation 226
Editing Presentations 226
Specify View Options 227
Collaborating on Presentations 229
Add a Comment 230
Work with Comments 230
Using Google Slides Tools 231
Perform a Spell Check 232
Printing and Publishing Presentations 233
Specify Print Settings and Preview Your Presentation 233
Publish a Presentation to the Web 234
Delivering Your Presentation 236
Create Speaker Notes 236
Deliver Your Presentation 237
8 Communicating with Hangouts 241
Exploring Hangouts 242
Get Started with Hangouts 244
Adding the Hangouts App 245
Install the Hangouts App as a Plug-in 247
Install the Desktop Hangouts App 247
Enable the Hangouts App in Gmail 248
Enable Google+ Premium Features 249
Working with Chat Hangouts 250
Start a Chat in Gmail 251
Start a Chat in Hangouts 252
Invite a New Contact 253
Insert a Picture into Your Chat 254
Archive Your Chat 255
Video Conferencing with Hangouts 256
Start a Video Call 256
Answer a Video Call Invite 258
Share Your Screen 259
Open a Chat Pane 260
Open a Google Drive File 261
Play with Google Effects 262
Take a Photo 263
Phone Calling with Hangouts 264
Place a Phone Call 264
9 Creating Websites with Sites 267
Exploring Sites 268
Benefits of Using Sites 269
Tour Sites 270
Building Sites 271
Build a Basic Website 272
Customizing Your Page 274
Add Your Text 276
Format Text 277
Change the Layout 279
Insert an Image 280
Add a Link to Another Website 282
Add a Gadget 283
Adding Pages 285
Page Types 285
Add a Page 287
Add Links to Subpages 289
Reorganize Pages 290
Sharing Your Site 291
Share Your Site 292
10 Archiving with Vault 295
Exploring Vault 296
Adding the Vault App 297
Add the Vault App 297
Assign Licenses 299
Sign In to Vault 301
Setting Retention Rules 302
Set a Custom Retention Rule 302
Set a Default Retention Rule 303
Working with Matters 303
Create a New Matter 304
Add a Collaborator 305
Creating Holds 305
Create a Hold 306
Searching Message Data 306
Search for Data 307
Exporting and Auditing Data 308
Export Search Results 308
Run an Audit Report 309
11 Exploring Other Google Tools 311
Browsing the Web with Google Chrome 312
Surf the Web 314
Add a Bookmark 316
Pin a Tab 317
Working with Google Groups 317
Enable Google Groups for Business 319
Create a Group 319
Invite People to a Group 321
Start a Topic 321
Find Basic Permissions Settings 322
Understanding Google+ for Business 323
Enable Google+ 324
Create a Google+ for Business Page 325
Other Google Apps to Try 327
Index 329
About the Author :
Sherry Kinkoph Gunter has written and edited oodles of books over the past 20 years covering a wide variety of computer topics, including Microsoft Office programs, digital photography, and web applications. Her recent titles include Sams Teach Yourself Facebook, Word 2013 Absolute Beginner’s Guide, and Microsoft Office for Mac Bible. Sherry began writing computer books in 1992, and her flexible writing style has enabled her to author for an assortment of imprints and formats. Sherry’s ongoing quest is to aid users of all levels in the mastering of ever-changing computer technologies and helping users make sense of it all so they can get the most out of their machines and online experiences. Sherry currently resides in a swamp in the wilds of east central Indiana with a lovable ogre, a menagerie of interesting creatures, and a somewhat tolerable Internet connection.
Patrice-Anne Rutledge is a business technology author whose books include My LinkedIn, WordPress on Demand, and Sams Teach Yourself Google in 10 Minutes, all from Pearson Education. She is a long-time user of many Google tools and technologies, including Google Apps, Gmail, and Google+.
Patrice is also the founder and principal of Pacific Ridge Media, a boutique content marketing and social media agency that offers consulting and training for clients worldwide. She is frequently quoted in major media outlets around the world, including CNN, Inc.; Fox News; ABC News; MSN; AOL; Orange County Register; ZDNet; USAA; CareerBuilder; and more. You can reach Patrice through her website at www.patricerutledge.com.
